roles/storage.legacyBucketOwner The bucket finance-marketing IT staff Giving the IT staff the roles/storage.legacyBucketOwner role for the bucket allows them to perform common bucket management tasks, such as deleting objects and changing the IAM policy on the bucket. It also allows the IT staff to list the contents of the finance-marketing bucket, but not view or download any of the contents.
Google recently combined its Drive and Photos desktop apps into one desktop client, Backup and Sync. Using the app, you can choose which of your Windows or macOS computer folders to continuously sync to Google Drive – you don’t have to keep files in a designated folder, as you do with some services. Google Drive’s file organization isn’t as intuitive as it could be. But collaborating on documents in real-time, via Google Drive and Google productivity apps, is as easy as it gets.
Object Storage - Applications developed in the cloud often take advantage of object storage's vast scalablity and metadata characteristics. Object storage solutions like Amazon Simple Storage Service (S3) are ideal for building modern applications from scratch that require scale and flexibility, and can also be used to import existing data stores for analytics, backup, or archive.
Sharing is easy with other members of Mega, behaving in much the same way as Google Drive and OneDrive, by allowing you to send an invitation to a friend and set the level of actions they can complete (view, edit, etc.) You can also send links to non-Mega users, but this involves also privately sending them an encryption key so they can access the files.
Business Plan: This tier is designed to offer cross-site collaboration to businesses with 25 to 100 employees. In addition to features available in the Office plan, the plan also includes 10 TB storage, multifactor authentication, integration packages, centralized device management, and mobile security features. The price is $15 per user per month.
Family Sharing requires a personal Apple ID signed in to iCloud and iTunes. Music, movies, TV shows, and books can be downloaded on up to 10 devices per account, five of which can be computers. iOS 8 or later and OS X Yosemite or later are required to set up or join a Family Sharing group and are recommended for full functionality. Not all content is eligible for Family Sharing. Content can be hidden by family members; hidden content is not available for download. Content downloaded from family members or acquired via redemption codes is not subject to Ask to Buy.
It’s not quite as platform-limited as iCloud, but OneDrive will definitely appeal most to dedicated Windows users. And if you are one, it’s a good deal! Not only is the pricing competitive, but Microsoft also throws in an Office 365 subscription. (And vice versa; if you subscribe to Office 365, you also get OneDrive storage. The power of bundles!) The service itself, from interface to features, doesn’t blow the doors off otherwise, but if you’re firmly entrenched in Windowsworld you could surely do worse.
Who doesn't use Dropbox? Sure, its free storage is only 2GB, but you can use it on any platform. You can get to your files from Dropbox's website, desktop applications for Mac, Windows, and Linux, their native files systems, and the iOS, Android, BlackBerry, and Kindle Fire mobile apps. It's a snap to set up, and you don't need to worry about syncing files for a second.
However, if you’re dissatisfied and ready for change, Dropbox is my top choice. I’ve been a user since 2008 and never had an issue. The service is supported by a large ecosystem of apps, it’s easy to use and share files with others, and it continues to evolve in positive ways. That said, Box, Google Drive and Microsoft OneDrive are all good choices, too.
It’s a good idea to look at what types of encryption (in-transit and at-rest are customary now) and authentication methods are offered, and it also wouldn’t hurt to look into the company’s history with handling user data. Also, it’s important to check whose handling your data. Some companies have their own data centers to store user data, while others toss information to third-parties. Because of this, we suggest rummaging the service level agreements to see where and how your data is being stored — your cloud company’s reputation might not be the only one you need to evaluate.
This cloud data protection service features enterprise-level backup features, including large storage capacities, advanced retention policies and bare metal recovery. Storage Guardian supports hybrid systems for faster recovery in the event of an internet outage. It can also backup virtual machines and several other cloud storage and file sharing platforms, including Microsoft Office 365 and Google Drive.
In addition, iCloud Drive, in my experience, is prone to be slow and quirky. I've had trouble syncing files between my Macs and iDevices. Eventually, I think iCloud Drive will be for Apple users what OneDrive already is for Windows, but it's still having teething problems. However, as a business solution? It's not there now, and I doubt it ever will be.
“Being a small business owner, I run into the issue all the time of clients and their cloud storage systems. Google Drive, Dropbox, Box, etc. It creates quite the headache to be able to find everything, and it also becomes pretty expensive to maintain a subscription to all of these different platforms. How would you suggest consolidating everything into one main platform, while still making it convenient for my clients?”
Tresorit is one of the newer and more expensive cloud storage options. However, it takes security very seriously. It features end-to-end encryption of every file uploaded to its service. Basic accounts get 1GB of storage. $12.50 per month earns you 200GB while $30 per month nets you 2TB. Additionally, the pro plans include far more security features than the free account. There are also additional options for businesses and enterprise use. It's a strong option for those who don't mind paying for it.
OneDrive is one of the only services to integrate with free Office Web Apps, allowing you to work collaboratively on projects, much like in Google Docs. However, the Office Web Apps have the advantage of opening Word, PowerPoint, and Excel documents seamlessly, avoiding any formatting kerfuffles. OneDrive maintains the 25 most recent versions of every file, so if a partner makes a change you don’t like, you can easily revert to an earlier version.
^ Kolodner, Elliot K.; Tal, Sivan; Kyriazis, Dimosthenis; Naor, Dalit; Allalouf, Miriam; Bonelli, Lucia; Brand, Per; Eckert, Albert; Elmroth, Erik; Gogouvitis, Spyridon V.; Harnik, Danny; Hernandez, Francisco; Jaeger, Michael C.; Bayuh Lakew, Ewnetu; Manuel Lopez, Jose; Lorenz, Mirko; Messina, Alberto; Shulman-Peleg, Alexandra; Talyansky, Roman; Voulodimos, Athanasios; Wolfsthal, Yaron (2011). "A Cloud Environment for Data-intensive Storage Services". 2011 IEEE Third International Conference on Cloud Computing Technology and Science. doi:10.1109/CloudCom.2011.55.
Keeping data safe is a bigger challenge today than it's ever been. What were once considered "advanced" data safety features, such as enterprise-grade identity management, redundant storage layers, and encryption both at rest and in transit, are no longer optional. These are now basic requirements for you to even consider spending money on a service. Fortunately, cloud storage providers seem to agree, which is evidenced by commonly available features and the fact that most IT professionals trust cloud security as much or more than what's available on-premises (64 percent according to a 2015 survey by the Cloud Security Alliance). The logic is fairly simple. Most IT professionals simply don't have the budget to research, deploy, and manage the advanced security capabilities that cloud service vendors can provide because it's key to their primary business. That's upped security in the cloud significantly over the past couple of years, which has had the pleasant side effect of letting many cloud services successfully comply with standards such as the Health Insurance Portability and Accountability Act (HIPAA) and ISO 27001.
Tresorit is cloud storage for the very security conscious. Tresorit for Business provides encrypted storage on the cloud to protect confidential information. With interfaces for both desktop and mobile devices, the service protects information residing on devices with two levels of authentication. This ensures security for confidential information even if a password has been stolen. It allows document owners to track the activities of collaborators, and roll back changes by collaborators if required. The company offers two plans:
When your family sets up purchase sharing, all new iTunes, Apple Books, and App Store purchases will be billed to the organizer’s account. But the organizer can still call the shots. Just turn on Ask to Buy for children in the family. When a child initiates a purchase, an alert is sent to the organizer, who can review the download and approve or decline it right from the organizer’s device. This applies to both purchases and free downloads.
“Slow Wide Turns operates and communicates between multiple systems and cities scattered throughout the U.S., and file sharing and system backing is crucial to our success and overall company organization. Our design department is constantly submitting artwork files to be reviewed by directors and owners who operate in cities 500 miles apart. Uploading files to a well-organized, shared Google Drive account allows for a swift review process and has nearly eliminated the shortcomings related to file sharing and storage we had previously experienced.”
Really, it’s a lightweight business toolkit — as long as you’re using the browser client, that is. Although the mobile apps only have basic functionality, one huge benefit to using Box is that it can be integrated with a ton of third-party apps and services, including Asana, Facebook, and IFTTT. So if you’re working with a small team, Box is a great choice. It’s also efficient for those who want the basic Business features but don’t want to pay for the Enterprise option. And even if you aren’t ready to upgrade at all, Box still gives 10 GB of storage to free users.
Because all of the company’s services are integrated with Drive, they dip from the same 15GB pot you get with the free account. For us, that’s not enough; one of our testers had amassed almost 10GB just in archived emails in his personal account over the past five years, which would leave him with only 5GB of space for everything else. If he were a photo-fanatic, that wouldn’t be a whole lot of space.
Free accounts start at 10GB, and a Starter accounts provide 100GB of storage for $5/month. There are also business plans that offer more storage and capabilities, such as version history, password-protected sharing, and search abilities. All accounts, even free ones, allow you to share files or folders with a link. Box also integrates the ability to add comments and assign tasks for easy collaboration and workflow management.
SugarSync is another multiplatform-friendly cloud offering that enables you to back up, synchronize, and share files on Windows and Mac computers and on a wide range of devices (iPad, iPhone, BlackBerry, Windows Mobile, Android, and Symbian). SugarSync seems to stand out a bit in the mobile realm; you can upload and sync files by email and sync your folders to your mobile device, which is great if you do lots of your work on the road. SugarSync offers a 5GB free account. You can also choose plans ranging from 30GB for $4.99/month to 250GB, which will put you back $24.99 each month.
In this scenario, a construction company works with several architectural design firms that deliver building plans for various projects. The construction company wants to set up a drop box for the vendor firms so they can upload architectural plans at various project milestones. The drop box must ensure the privacy of the construction company's clients, which means the drop box cannot allow the vendors to see each other's work. To accomplish this, you create a separate bucket for each architectural firm and grant the following roles for the listed resources to the specified members:
With Family Sharing, you can start sharing your location with the rest of the family automatically. If you’re running late to a restaurant or need to know if your kid made it to band practice, just use Find My Friends or the Messages app to keep tabs on each other. If you need privacy, you can temporarily stop sharing your location by turning off Share My Location in iCloud settings.
Controlling permissions varies from product to product. Some solutions offer a highly granular hierarchy of permissions. In addition to the ability to define job roles and assign access based on that, multiple nested groups can be established. Adding or removing permissions is an easy affair once they're properly defined. Other products opt for a more simplified approach.
The best solution is one that empowers users to share their content easily with others within their organization, and to invite external users to participate, while also giving the IT administrators full visibility and ultimate authority over security of the content. Hosting the files on-premises rather than in the cloud removes risk and leverages the existing corporate infrastructure security investment. The solution retains the "feel" of the cloud as end users share and access files via a web browser, preserving the fast, easy workflows of cloud sharing.
Many cloud storage services have a free account that usually comes with some limitations, such as the amount of storage they provide or a size limit on files you can upload. We prefer services that offer some level of free service (even if it's only 2GB) rather than a time-based trial, because that lets you fully integrate a service into your life for several weeks while you get a feel for how it works and what might go wrong with your particular setup.
If you don’t have a pressing reason to choose another service, then it’s hard to go wrong with OneDrive. Furthermore, if you’ve bought into Microsoft’s Windows 10 ecosystem, then OneDrive is the best solution for you. It touts a decent amount of free space (5GB), along with inexpensive upgrades and the ability to get 1TB of storage with an Office 365 subscription. Microsoft’s cross-platform strategy means that mobile support is very strong, including Windows phones, Android, iPhone, and iPad.
However, don’t be confused by the numbers or their marketing message. Since all of them allude to similar benefits and user scenarios when you buy into their business solutions – unlock the power of cloud storage to save space, boost collaboration and team working in the workplace. At the core of these applications, there is one key feature – a folder that sync’s really well. They offer a simple user interface with a familiar approach to file storage (folders) that can be ‘accessed anywhere’, a key benefit of remote cloud storage. Additionally, they provide a more convenient way of sharing files than the archaic email attachment. Unfortunately, these public cloud platforms have been designed and best serve the individual end user for handling and sharing personal files like photos and videos among trusted family, friends and colleagues. Therefore, lacks all the important security and configuration features that are crucial for enterprise file management and collaboration.
Reduces costs. Thanks to the cloud, businesses have been able to cut down their costs. Because files are shared directly over the Internet, there is no need for business owners to purchase expensive equipment and machinery, which would otherwise have to be used to share files. Cost reduction, in any form, is always a big benefit for businesses; the same is true for the average person who is looking to share files with others via their home computer.
Branko has a bachelor’s degree in software engineering and likes to write cloud storage, backup and privacy laws. Naturally, he thinks Assange and Snowden are champions of the internet age. In his spare time, he does all sorts of stuff, including photography, reading, salsa dancing and learning languages. He also likes barbecue, hiking, traveling and skiing. Favorite movie never made: Jodorowsky’s Dune.
Dropbox’s Business is the top app in our file sharing websites category. It is not difficult to guess why clients trust and adore this system, most of it having nothing to do with its really moderate pricing. Dropbox Business holds a Supreme Software Award and is likely to maintain its top ranking due to the best-in-class and easy-to-use functionalities that have been helping millions of users worldwide achieve better collaboration, productivity, and overall workflow.
Google Apps have gained popularity in businesses of all sizes, and Google Drive provides a place where employees can easily create, store, and collaborate on documents. Google Drive for Work, the business-class version of the tool, provides unlimited cloud-based storage to store all types of files and folders. It also provides effective functionality for backing up corporate information on the cloud, and it allows synchronization of corporate information across smartphones, tablets and PCs. Additionally, Google Drive for Work enables business productivity by providing the built-in capability of opening and editing documents without requiring an additional editing tool.
ZumoDrive works with Windows, Mac, Linux, iPhone, Android, and Palm Pre and seems to be making a lot of people happy. Designed to give you access to all your files — music, documents, videos, photos, and more — wherever you are and no matter what device or platform you're using, ZumoDrive's tag line is "cloud storage that appears local." ZumoDrive gives you 1GB of free storage. You can also choose a for-fee subscription plan that works for you —ranging from 10GB for $2.99/month all the way up to 500GB for $79.99/month.
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In this scenario, a company's marketing analyst wants to use Cloud Storage to back up confidential revenue forecasts and sales projection data. The data must be accessible only by the marketing analyst. The company's IT department oversees and manages the company's Cloud Storage account. Their primary management responsibilities include creating and sharing buckets so that various departments throughout the company have access to Cloud Storage.
Nearly half of our initial list only offered accounts to businesses, not individuals. There’s a reason they’re not offered to people: they come with a plethora of features that most people would find confusing to use. More importantly, most people don’t need features like task management and user comments to get the most of out the cloud. We booted those off our list right away. The best cloud storage will offer a free version for those looking to gain only the minimum out of the service -- and even this minimum shouldn’t be too limiting. The ability to utilize secure cloud storage shouldn’t be limited to those with business accounts; although security tends to be emphasized more on the business side, we favored those that secured personal as well.
Jill Duffy is a contributing editor, specializing in productivity apps and software, as well as technologies for health and fitness. She writes the weekly Get Organized column, with tips on how to lead a better digital life. Her first book, Get Organized: How to Clean Up Your Messy Digital Life is available for Kindle, iPad, and other digital forma... See Full Bio