Dropbox is easy to use, so if you’re new to online file storage, this is a great place to start. The file management is intuitive, and all the apps (including the browser client) are built around a minimalistic theme that offers the same fluid experience on all major operating systems and devices — which is something we can’t say about all of its competitors. Whether you’re on an iPhone or a Galaxy, the operating system integration is tight, and you’ll feel right at home.
That sounds great, but it can actually be very confusing, even for dedicated Apple fans like Chris Maxcer of MacNewsWorld, who found that iCloud's constant syncing of files from all his devices with full read/write permissions and an inability to tell what was on the cloud and what wasn't, had him wanting to throw his "iPhone into the street", and then to run out in traffic so he could stomp it into oblivion. I feel his pain.
If you have a Google account, you also have 15GB of free cloud storage on Drive that never expires. What you choose to back up is obviously up to you, but Drive works particularly well with documents, allowing real-time collaboration and editing in plain text, spreadsheets, and presentations. Emails and other files received through Gmail will count against your storage, but keeping your inbox under control can keep more of the complimentary 15GB of storage open for use.
Storing your most sensitive files locally on a hard drive is still (and probably always will be) the logical thing to do. But it’s not always the most convenient, which is why most of us look to cloud storage as a secondary option. It has its own set of benefits: it’s reasonably affordable, it makes sharing files easier, it’s ubiquitous across most operating systems and devices, and it’s just really nice to have a backup when your hard drive dies.
Distinct from but overlapping in some cases with cloud storage are online backup services. Some of these, such as Carbonite, are all about disaster recovery, while IDrive combines that goal with syncing and sharing capabilities. If you want to bypass the cloud for your backup, you can still go with local backup software, which saves you the time it takes to upload and download your data.
Best of all, creating shared albums is simpler than uploading images to Facebook or Instagram, and safer, too: Your images and video stay private between your group, and you can take the album down at any time. If you want to reach a wider range of people, you can even create a public iCloud.com website to host your images for anyone with the link to view them.
Basic iCloud services are available via the web on any platform. To really use it to its full potential, you need to be running a Mac with Lion or above or an iPad, iPhone, or iPod touch running iOS 5 or better. It also runs reasonably well on Windows with the latest version of iTunes. What about your Mac running Snow Leopard or an older version of Mac OS X? You're out of luck.
Egnyte is another file transfer system that deserves businesses’ attention. It can be a beneficial and valuable addition to businesses from various scales, looking to empower and simplify file sharing. Our experts recommend you to consider it because of its auto synchronization, cloud archiving, unlimited API integrations, and many similar out-of-the-box features.
Who doesn't use Dropbox? Sure, its free storage is only 2GB, but you can use it on any platform. You can get to your files from Dropbox's website, desktop applications for Mac, Windows, and Linux, their native files systems, and the iOS, Android, BlackBerry, and Kindle Fire mobile apps. It's a snap to set up, and you don't need to worry about syncing files for a second.
Anyone can sign up for a free individual account on Box, but the service's endless list of sharing and privacy features were built specifically for business and IT users. Beyond the basic cloud storage setup, where you can store just about any kind of file, Box lets you share files with colleagues, assign tasks, leave comments on someone's work, and get notifications when a file changes.
Personal cloud storage users like that they can easily share files with one another and access them from anywhere, and they’re going to do it with or without IT’s blessing. It’s important that IT maintain control over what happens to corporate data while still giving employees the easy-to-use file-sharing experience they expect. Take a look at these popular personal cloud storage and file-sharing services to decide how they can -- or can’t -- fit in your organization.
Google recently combined its Drive and Photos desktop apps into one desktop client, Backup and Sync. Using the app, you can choose which of your Windows or macOS computer folders to continuously sync to Google Drive – you don’t have to keep files in a designated folder, as you do with some services. Google Drive’s file organization isn’t as intuitive as it could be. But collaborating on documents in real-time, via Google Drive and Google productivity apps, is as easy as it gets.
iDrive starts its offers with 5GB for free. That's OK, but if you want to make the most of it for backup, the real deal is in its Personal iDrive offerings. These start at $52.12 for 2TB for a year or an even better deal of $74.62 5TB annually. There are also business packages with unlimited users, but the price goes up for less storage. For example, it's $74.62 for 250GB.
Your security might be sufficient, but that doesn’t mean it guarantees your privacy. It’s no secret that governments spy on their citizens, thanks to laws such as the USA PATRIOT Act and CLOUD Act. The PRISM surveillance program in the U.S. is one example of that. With those in play, it’s paramount that you ensure the privacy of your information on the web.